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Monday, 29 July 2013

Writing a Cover Letter.

 The cover letter serves as the first introduction to an employer, and it is an opportunity to convey one's viability as a strong candidate as well as one's ability to communicate in a polished, professional manner. It notes the specific position targeted while showcasing relevant qualifications the job seeker has to offer. In addition, it allows a job seeker to further explain any unusual circumstances in his or her background (e.g., gaps in employment, a return to the workforce, or change in career focus), demonstrate professionalism, and attract an interview.

What to Include in a Cover Letter ?


A cover letter is comprised of several parts: contact information, a salutation, the body of the cover letter, an appropriate closing, and a signature.Parts of a Cover Letter
Contact Information
The first section of a written or uploaded cover letter should include your contact information:
  • Your Name
  • Your Address
  • Your City, State, Zip Code
  • Your Phone Number
  • Your Cell Phone Number
  • Your Email Address
Employer Contact Information
If you have contact information for the employer, list it below your contact information. If not, leave this section off your cover letter.
Email Cover Letter Contact Section
When you send an email cover letter, instead of listing your contact information at the top of the message include your contact information in your signature.
Cover Letter SalutationIt's important to include an appropriate salutation at the beginning of the cover letter or message. If you have a contact person for your letter, be sure to include their name in your letter. Review examples of cover letter salutations.
Body of Cover Letter
The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. This section of your cover letter should include:
  • First Paragraph - Why you are writing
  • Middle Paragraphs - What you have to offer the employer (be specific)
  • Final Paragraph - How you will follow-up
Cover Letter Closure
When you're writing a cover letter or sending an email message to apply for a job it's important to close your letter in a professional manner.



Example of Cover Letter :-
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(Hard copy: sender address and contact info at top. Your address and the date can be left-justified, or centered.)

Your Street Address
City, State Zip Code
Telephone Number
E-mail Address
Month, Day, Year
Mr./Ms./Dr. FirstName LastName
Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code
Dear Mr./Ms./Dr. LastName:
Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.
2nd paragraph: Tell why you are interested in the employer or type of work the employer does (Simply stating that you are interested does not tell why, and can sound like a form letter). Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. (Focus on what you can do for the employer, not what the employer can do for you.) This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is enclosed. Mention other enclosures if such are required to apply for a position.
3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as telephone the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the employer for her/his consideration.
Sincerely,
(Your handwritten signature [on hard copy])
Your name typed
(In case of e-mail, your full contact info appears below your printed name [instead of at the top, as for hard copy], and of course there is no handwritten signature)
Enclosure(s) (refers to resume, etc.)
(Note: the contents of your letter might best be arranged into four paragraphs. Consider what you need to say and use good writing style. See the following examples for variations in organization and layout.)
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cover-letter-examples. :- 

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